Job information

 

Division/Unit: Services / Travel, Accommodation & Conferences
Contract type: Permanent
Start date: 01/09/25 or as soon as possible
Application deadline: 30/01/25

 

 

 

Main goal

 

 

Join UEFA’s Travel, Accommodation & Conferences Unit and play a key role in delivering world-class international meetings and conferences. As a Meetings & Conferences Coordinator, you will be responsible for planning, coordinating, and executing all logistical aspects to ensure seamless and professional event experiences for UEFA’s Divisions across Europe.

 

 

Key responsibilities

 

 

Accommodation and facilities

 

Collaborating with internal stakeholders to assess and fulfill logistical requirements for various international meetings and conferences organised by UEFA
Coordinating the reservation of accommodation and meeting facilities, technical equipment, catering and transport

 

Event delivery (on-site)

 

Attending meetings and conferences on-site as needed to oversee logistics and help ensure smooth and efficient event delivery

 

Partner and supplier relations

 

Building and maintaining professional relationships with UEFA partners and suppliers (hotels, restaurants, transport providers and other vendors) to ensure high service standards and cost-effective solutions
Leading negotiations to establish clear, cost-effective, and high-quality service agreements that align with UEFA’s standards and event objectives
Monitoring supplier performance and ensure consistent delivery of services, proactively addressing any issues to maintain excellence and reliability

 

Database management and reporting

 

Establishing and maintaining the hotel team’s database and statistics, ensuring that the information is accurate and up to date to support informed decision-making

 

Budget Management

 

Preparing and managing event budgets
Tracking expenses and ensuring cost-efficiency without compromising quality

 

Strategic Planning & Innovation

 

Contributing to the continuous improvement of event planning processes and tools
Proposing innovative solutions to enhance participant experience and operational efficiency

 

 

 

Requirements

 

 

Experience

 

Minimum 4 years’ experience in coordinating international events, conferences, or large-scale meetings

 

Languages

 

English / Advanced
Knowledge of any European languages would be an asset

 

Other

 

Proficiency in MS Office and event management tools
Good understanding of the event, hotel and travel industry
Strong organisational and multitasking abilities
Strong project management skills, including planning, execution, and evaluation
Excellent interpersonal and communication skills
High attention to detail and accuracy
Ability to work independently and as part of a team
Service-minded and solution-oriented
Willingness to travel (20%), this role requires flexibility with working hours

 

 

UEFA – the Union of European Football Associations – is the game’s governing body in Europe. It is a representative democracy, and is the umbrella organisation for 55 national football associations across Europe.

 

Our objectives are, among other things, to deal with all questions relating to European football, to promote football in a spirit of unity, solidarity, peace, understanding and fair play, without any discrimination on the basis of politics, race, religion, gender or any other reason, to safeguard the values of European football, to maintain relations with all stakeholders involved in European football, and to support and safeguard its member associations for the overall well-being of the European game.

 

We have a clear vision: a united European football family working together to improve enjoyment of the game.