Description

 

 

Join us at World Athletics!

 

We are the world’s oldest, and most universal, sport.🏃‍♀️🏃‍♂️🏃

 

World Athletics is the global governing body for the sport of athletics, encompassing track, field, road, trail and cross‑country events. We work with 6 continental areas and 214 national member federations, guiding and growing the sport globally.

 

We organise leading international competitions, including the World Athletics Championships, the World Athletics Series (WAS) events, and the one‑day meeting circuits such as the Wanda Diamond League, Continental Tour, World Indoor Tour and Road Race Label events.

 

Headquartered in Monaco, World Athletics employs 120 staff members from 30 nationalities. Under the presidency of Lord Sebastian Coe, the organisation has undergone significant modernisation and reform, strengthening the sport at all levels.

 

Our vision is clear: “To use the power and accessibility of athletics and our athletes to create a healthier and fitter world.” We strive to grow athletics from playgrounds and parks all the way to the Olympic podium.

 

Our values: Respect, Integrity, Leadership, Commitment, Innovation and Excellence.

 

World Athletics is an equal opportunity employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, ethnicity, disability, age, sexual orientation, gender identity, religion and belief.

 

Have a look at our job vacancies below.

 

 

 

Missions

 

 

This pivotal role would sit at the heart of the department and heavily support the competition team in the pre – events set up and coordination ultimately for the successful delivery of all our World Athletics Series (WAS) events and one day tours.

 

 

· Primarily responsible for management of all competition data (global calendar, stadium attendance, delegate appointments, evaluations, broadcasting, etc.) in and around one-day meetings circuits including – but not limited – to maintaining contact with organisers, updating regulations and enforcing World Athletics policies.

· Responsible for the coordination and implementation of various projects within the units in the competition department and cross departmental.

· Support the line manager in identifying the gaps in all of deliverables.

· Create and refine processes across all our WAS events and departments.

· Support the Director of C&E in various tasks required for the overall functioning of the Department i.e. presentations, proposals, reporting, etc.

· Manage all aspects for Competition Commission.

 

 

The Competition Office Coordinator ensures that every initiative reflects World Athletics’ values: respect, integrity, leadership, commitment, innovation, excellence, and the advancement of athletics globally.

 

 

 

Mains missions:

 

 

Competition

 

• Collate all relevant data pertaining to 1 day meets and WAS events in view of understanding trends and improving services.

• Support preseason and post season work relating to 1 day meets. Onboarding, calendar set up, contracts,

• Active participant in the 1 day meets evaluation programme e.g. spot checks, audits

• Support the line manager with the evaluation reporting framework; ensuring it is improved continuously and amended as necessary.

 

 

Pre-Event Preparation & Logistics

 

• Stakeholder Management/ Document Preparation: manage all things related to dedicated stakeholder groups. Prepare and disseminate all presentations, necessary materials as required

• Guest lists/ hotel bookings: Support with accreditations, accommodation bookings etc. for WAS events for various stakeholder groups

• Internal link with other WA departments

 

 

During events, Remote Support & Team Coordination:

 

• Remote support to the team present at events: serve as the primary remote point of contact for the on-site team for any unexpected issues.

• Occasional travel might be requested.

 

 

Post-Event & Reporting

 

• Coordinate company event debrief and action points

• Evaluation: Collate relevant post-event surveys and submit final reports with findings, feedback, and recommendations for future events

 

 

Governance / Commissions

 

• Support with cross commission projects Director support

• Prepare the supporting documentation for the Competition Commission meetings including presentations.

 

 

Director support

 

• Manage department calendar and deadlines for Director.

• Keep minutes for meetings as requested

• Draft letters & e-mails, presentations when needed.

• Manage issues and projects with creativity and solution-oriented approach. Careful planning and widespread consideration are required.

 

 

The outlined duties and responsibilities are provided for guidance purposes and remain non-exhaustive. The company reserves the right to vary them to meet business needs without constituting a material variation of the contract.

 

 

 

Profil

 

 

Hard Skills, Education, Experience, Languages & IT:

 

Experience (minimum 3 years) in Sports Management with similar positions.

Bachelor’s degree in sports management or related areas (minimum).

Excellent project management skills: The ability to effectively plan, organize, coordinate, and oversee projects from initiation to completion, ensuring objectives are achieved on time, within scope, and within budget.

Proven organisation skills, especially in sport events: Demonstrated ability to manage logistics, resources, schedules, and operational activities efficiently, particularly in the planning and delivery of sporting events and competitions.

Ability to cope with multiple tasks and to work tight schedules: The capacity to prioritize workloads, manage several responsibilities simultaneously, and consistently deliver high-quality results within demanding deadlines.

Strong communication skills and presentation skills: The ability to convey information clearly, confidently, and effectively, both verbally and in writing, while engaging and influencing diverse audiences through impactful presentations.

Flexibility and willingness to travel: The readiness to adapt to changing circumstances, work requirements, and environments, including frequent travel to support organizational objectives and operational needs.

Efficiency and the ability to analyse current work methods and propose better processes for continuous improvement: The ability to assess existing workflows, identify inefficiencies, and implement practical improvements that enhance productivity, quality, and overall organizational performance through a continuous improvement mindset.

Excellent verbal and written communication skills in English (C1 to C2) and preferably French. Other languages considered an asset.

Good knowledge of computer software, IA and collaborative tools (Microsoft Office, Teams, AI Copilot, etc.).

 

 

Soft Skills & Behaviour:

 

Excellent interpersonal skills: The ability to build and maintain positive relationships with people at all levels through effective communication, empathy, active listening, and collaboration.

Proactive approach to problem solving: The ability to anticipate challenges, identify opportunities for improvement, and take initiative to address issues before they escalate, while implementing effective and practical solutions.

Ability to work effectively under pressure, facing issues with diverse stakeholders: The capacity to remain calm, focused, and productive in demanding situations, while managing competing priorities and maintaining constructive relationships with stakeholders from different backgrounds and interests.

Ability to maintain a positive attitude when working outside the office representing World Athletics: The capability to consistently demonstrate professionalism, enthusiasm, adaptability, and a positive mindset while acting as an ambassador for World Athletics in external environments and interactions.

Dynamic and agile: The ability to adapt quickly to changing circumstances, embrace new challenges, and respond effectively in fast-paced environments while maintaining high levels of performance.

Total integrity: A strong commitment to honesty, ethical behavior, transparency, and accountability, consistently acting in accordance with World Athletics values and professional standards.